Enrollment Policies and Procedures
What is the order of enrollment preferences?
- Currently enrolled students: Receive primary enrollment preference and will not be entered into the lottery.
- Siblings or foster siblings of currently enrolled students: Siblings of currently enrolled students have preference before children of staff and general lottery applicants.
- Children of staff: Children of staff receive preference before general lottery applicants.
- General Lottery Enrollment: New student applications will be accepted on a rolling basis as long as spots remain open.
What are the deadlines for the 2022-23 school year that I should be aware of?
Applications are available on October 1st
February 15th is the first priority application deadline for the lottery
February 18th is when the lottery will take place for students who have applied prior to February 18th
Families will be notified about the lottery results by Tuesday, March 1st via email or letter
Families must confirm my April 1st to give other families on the waitlist opportunity for acceptance
How old should my student be to be eligible for kindergarten?
New Kindergarten applications must be of age 5 on or before September 1st. Applicants who turn age 5 between September 2nd and December must undergo early childhood readiness testing.
What are my next steps for early childhood testing if my student is born between September 2nd and December 31st?
- Indicate on their application for admission that the student will turn five between September 2 and December 31.
- Applications for Early K Admission will be considered immediately after Hiawatha’s general lottery. A child eligible for Early K will be admitted if space is available. While a spot may be offered, enrollment is contingent on meeting the following criteria within one month of the offer of contingent admission and prior to starting school.
- Children must complete an Early Childhood Screening* before they may enroll in the school. Contact Early Childhood Screening at 612-668-3715 to schedule a screening appointment.
- The screening results must be shared with the school office and reviewed by school leaders. If the child passes the four Developmental screens, they will be considered eligible for Kindergarten and may enroll.
*In 2018 Hiawatha Academies began a partnership with Minneapolis’s Early Childhood Screening program, whose aim it is to provide a universal early childhood screen to all children in Minneapolis. The screen evaluates a student’s readiness for kindergarten, in addition to health and development that could impact a child’s learning. The screening is provided free of charge, regardless of the school the student plans to attend.
Important dates to keep in mind
Priority application opens for the upcoming school year. To apply, send in your application via mail or call a school office to arrange a time to visit.
Lottery to select new scholars. If we have more applications than seats, scholars are placed on a wait list.
March 1 – March 31
Acceptance and wait-listed notices go out to all applicants. Families are given 14 business days to confirm enrollment for the upcoming school year
Applications continue to be accepted and families placed on a waitlist in the order in which they were received. Waitlisted applicants will be contacted as seats become available. Families who are on the waitlist enroll on a first-come, first-serve basis.
When is the first day of school?
Hiawatha Academies' first day of school is 3rd week of August. You will receive information during the enrollment confirmation process.
What is the Early Kindergarten Admissions process?
If a child turns five years old between September 2 and December 31, they may be eligible for consideration for early admission to kindergarten, based on the following procedures:
- Applicants must indicate on the student’s application for admission that the student will turn five between September 2 and December 31.
- Children must complete a classroom observation and an Early Childhood Screening before they may enroll in the school.
- The screening results must be shared with the school office. If the child passes the four Developmental screens and is assessed by the classroom observation teacher as kindergarten-ready, they will be considered eligible for Kindergarten and may enroll.
- Applications for early admission to kindergarten will be considered immediately after Hiawatha’s general lottery. Students recommended for early admission to kindergarten will be enrolled after all kindergarten-eligible students are placed and there is additional space available.
While a spot may be offered, enrollment is contingent on the screening of the child’s knowledge and understanding, physical motor skills, communication skills, social/emotional development, and observation in a kindergarten classroom.
What is the lottery process?
In the event that we receive more applicants than spots available, Hiawatha is required to conduct a lottery.
- In the event that it is needed the lottery will take place on February 18th
- Families will be notified of their enrollment status after MARCH 1st
All new applications will be entered into the lottery. Enrollment will be determined based on the order selected from the lottery
Order of admission preference
- Currently enrolled students: Receive primary enrollment preference.
- Siblings or foster siblings of currently enrolled students: Siblings of currently enrolled students have preference before children of staff and general lottery applicants. In the event of more siblings than spots available, a sibling lottery is held and establishes a sibling waiting list.
- Children of staff: Children of staff receive preference before prior year waiting list students and general lottery applicants. In the event of more children of staff applicants than spots available, a staff-children lottery is held and establishes a staff-children waiting list.
- General Lottery Enrollment: In the event that there are more new applicants than spots available, a lottery will be conducted. New student applications must be submitted by February 15th to be considered for the general lottery. The lottery is conducted from highest grade to lowest grade to fill all available enrollment spots. The lottery is also continued in order to assign waitlist positions based on the order selected.
- Siblings of enrolled students from the general lottery: In the event that a family has multiple siblings applying for more than one grade, sibling preference will apply as soon as enrollment is determined in the lottery grade. In the event, a sibling waiting list exists, the sibling of the general lottery enrolled student will be added to the sibling waitlist based on the order selected.
Applications received after the February 15th deadline: Applications received AFTER the February 15th deadline will be placed on the general waitlist on a first come first serve basis following the lottery process.
- Applications received after the February 15th deadline will be placed on the waitlist on a first come first serve basis following the lottery process.
- If enrolled in a first-choice school, students will be taken off the waitlist of any other Hiawatha Academies school.
- If enrolled in a second choice school, students will remain on the waitlist for the first choice school selection. In the event that a spot becomes available in the first-choice school, rolling enrollment will always be on a “top of the waiting list first” basis.
In order to confirm enrollment at Hiawatha Academies, a parent must attend a new parent orientation or make arrangements with the school.
Commitments to excellence contracts
At the time of enrollment, families who join Hiawatha Academies are asked to sign a Commitment to Excellence Contract for their chosen campus.
Though each school has its own Commitment to Excellence, the goal for each is the same: to outline expectations for parents/guardians and scholars in order to achieve our shared mission of nurturing scholars empowered with the knowledge, character, and leadership skills to graduate from college and serve the common good.
Admittance during the school year
In the event that a spot is open after the first day of school but before the last day of school, and there is a child on a waitlist waiting to fill that spot, rolling enrollment will be limited to the following window, and during this window will always be on a “top of the waiting list first” basis. The window is:
From First Day of School to March 1st
During the enrollment window, if a kindergarten applicant is selected off the waiting list to fill an available spot, the child must have attended another school or program that is subject to compulsory attendance during the school year.
Transfer within Hiawatha Academies schools
- Returning students requesting a transfer to another Hiawatha Academies network school will have preference before siblings, children of staff, prior year waiting list students, and general lottery applicants only for the purpose of keeping siblings together at the same school location. To be eligible for the advanced preference, a transfer request form must be completed by February 15th.
- Transfer requests for all other purposes will receive the same preference as general lottery applications.
**In rare circumstances with board approval, the executive director has the authority to exceed enrollment capacity on a case by case basis.